Haddonfield 65 Club Directors Meeting Minutes

Friday, November 2, 2018

November, 2018

The board of directors meeting of the Haddonfield 65 Club was held on Thursday November 1, 2018. President Al Schmidt called the meeting to order at 10 AM. Roll was called and 11 members were present.

The secretary read the board meeting minutes from October 4, 2018. The minutes were approved as read.

Dave Tarditi gave the treasurers report and it was approved for audit. Dave is still working on getting an estimate for increased liability insurance to cover issues when members use personal cars for trips.

Membership

Brian Meyers was accepted as a new member in the club.

Speakers

Jay reported that speakers have been obtained for the remainder of the year. He will now work with Saul to commit speakers for 2019.

Trips

· Bill Brown reported that the December trip to the Tropicana has been changed to December 4^th due to casino scheduling.

Old Business

· Bill Brown reported that plans for the wine and cheese party are all set. A motion was made “to make a $1200 donation to Grace Episcopal Church for the use of their facility”. The motions passed.

· Bud Pusatere reported that 1300 to 1400 runners are expected for the Children’s Diabetes Run on November 24^th. High school seniors will be monitors for the walker’s route and the club will provide marshals for the runners. Ron Howley is signing up people to be the marshals.

· Bud has also volunteered to obtain marshals for the Fortnightly Snowflake Run on December 1^st. Ten marshals are needed for this event.

· Bill Brown reported that he has been in contact with McDonalds regarding the Snack Pack operation. They were happy to have the club volunteer to participate in this event. Bill will select a date early in 2019 for this activity.

· Al Schmidt reported that he has purchased an over-the-ear mic for the clubs use at a cost of $100.

· Jay Cokos made a few suggestions for the Christmas party including the club purchasing supplemental food and splitting up the names on signup for either appetizers or desserts. The goal is to balance contributions between the two. A motion was made “To authorize the purchase of supplemental food for the party”. The motion passed.

· Al reported that neither the fire marshal or American Water has shown up at the club as of this date.

New Business

· A number of names were suggested for officers in the club. The nominating committee headed by Al Schmidt will begin talking to prospective candidates.

The meeting adjourned at 11:10 AM.

Respectfully submitted,

Bernie Schaming, Secretary

Friday, October 5, 2018

October, 2018

The board of directors meeting of the Haddonfield 65 Club was held on Thursday October 4, 2018. President Al Schmidt called the meeting to order at 10 AM. Roll was called and 9 members were present.

The secretary read the board meeting minutes from September 6, 2018. The minutes were approved as read.

In Dave Tarditi’s absence, President Schmidt gave the treasurers report and it was approved for audit. There is strong support on the board for purchasing the additional insurance to indemnify the officers and directors of the club from lawsuits. It was decided to wait until we get the cost estimate before proceeding.

Membership

Robert Shapiro was accepted as a guest member in the club.

Speakers

Jay reported that speakers have been obtained for the remainder of the year except for Dec 20 and 27^th, although he does have a probable for the 27^th.

Trips

· Bill Brown reported that participation in the Mercer Museum trip is below expectations. He currently has 29 signed up with 34 needed to break even. He is also obtaining information on a trip to Doolans in Spring Hill for the second week in December.

Old Business

· Flea market proceeds were $763 which is better than anticipated. Those who participated agreed that it is a fun day.

· Plans for the stag luncheon are set. Bob Parsons reported that he has 60 people signed up. Henry Leimkuhler has agreed to handle the 50-50 raffle.

· Bill Brown reported that plans are in place for the wine and cheese party. A motion was made “to give a stipend of $100 to Jack Poupard for the music at the party”. In addition, it was proposed having another group called the Amanda Rose also perform. A motion was made “to have the Amanda Rose group perform at the wine and cheese party and that a stipend of $100 be given to them along with permission to have a tip jar”. Both motions passed. After brief discussion a motion was made “to increase the cost of the party to $10 each for members and spouses”. This motion also passed.

· Ron Howley indicated that he would have more information on the Children’s Diabetes Run after hearing from the police. We may need more marshals this year to also cover the walker’s route.

· A brief discussion was held regarding participating in the Ronald McDonald House snack pack program. The club would be responsible for purchasing the items and packing the bags. A motion was made “to participate in the Ronald McDonald House Snack Pack program”. The motion passed and Bill Brown volunteered to organize the event. He will pick a date. It is quite possible that this would become an annual event.

· Al Schmidt reported that he has purchased an over-the-ear mic for the clubs use at a cost of $100.

· There was further discussion regarding the club becoming a tax-exempt organization. The plan would be to create a new organization that is a foundation. The foundation would purchase items and donate them to the club in order to save paying sales taxes on all our purchases. There is a $500 initiation fee and a requirement to file both a state and federal annual report. It was suggested that we should have an estimate of the amount of money this would save on an annual basis. Al, David and Bill will take a look at the savings.

· Further discussion was held regarding the purchase of additional insurance to indemnify officers and directors against lawsuits. An example was provided of a lawsuit against another local organization and its officers after a slip and fall accident. A motion was made “to increase our insurance to indemnify officers and directors against lawsuits”. The motion was tables until we receive the cost estimate.

New Business

· Bill reported that the fire marshal will be inspecting the building in the near future.

· Al asked the board to consider candidates for officers and directors for 2019.

The meeting adjourned at 11:20 AM.

Respectfully submitted,

Bernie Schaming, Secretary

Friday, August 3, 2018

August, 2018

The board of directors meeting of the Haddonfield 65 Club was held on Thursday August 2, 2018. President Al Schmidt called the meeting to order at 10 AM. Roll was called and 7 members were present.

The secretary read the board meeting minutes from July 5, 2018. The minutes were approved as read.

Dave Tarditi gave the treasurers report and it was approved for audit. Dave indicated that he will pay the insurance bill which is the same as last year, $505. He raised the question of whether officers and directors of the club should be indemnified from damages, e.g. from a lawsuit. After discussion, it was agreed that Dave will talk to Henry Bean & Sons to determine if our current policy covers this and if not what the premium increase would be to have it modified.

Membership

Bruce Allen was approved as a regular member and John Long was approved as a guest member in the club.

Speakers

Jay Cokos reported that he has speakers through early November. He also has a speaker for the Fall Luncheon

Trips

· Bill Brown reported that he has 16 people signed up so far for the Phillies game trip on August 28^th. Notices have appeared in one local paper and should be in the other next week. He will contact other local organizations to extend an invitation to participate in this event.

Old Business

· Nothing new on the restaurant fund-raiser at this time.

· Jay reported that the pop-up tent has been ordered and he expects to have it delivered this week or next.

· Jay asked about the wine & cheese party in the fall. Al reported that the hall has been reserved and Bill Brown indicated that he will take care of the wine and the cheese purchase.

· Bernie reported that the borough auditor provided guidance regarding our use of the Borough tax-exempt status for our activities and suggested a possible approach to obtain tax-exempt status. Tax-exempt status would save us considerable money on our trips as well as any other taxable purchase made for the club.

New Business

· Bill Brown brought up the amount of our HMHS Scholarship for consideration. After discussion, Bill made a motion to “Increase the amount of our Perseverance Award from $500 to $1000”. The motion passed.

· Bill also requested that we regularly provide the microphone to the speakers at our meetings. It is especially difficult to hear in the summer when the AC is running.

· Al Schmidt indicated that he would not be available for the August business meeting. In addition, Jay will be at the shore. Bill Brown agreed to preside over the meeting.

The meeting adjourned at 11:00 AM.

Respectfully submitted,

Bernie Schaming, Secretary

Thursday, August 2, 2018

July 2018

The board of directors meeting of the Haddonfield 65 Club was held on Thursday August 2, 2018. President Al Schmidt called the meeting to order at 10 AM. Roll was called and 7 members were present.

The secretary read the board meeting minutes from July 5, 2018. The minutes were approved as read.

Membership

Bruce Allen was approved as a regular member and John Long was approved as a guest member in the club.

Speakers

Jay Cokos reported that he has speakers through early November. He also has a speaker for the Fall Luncheon

Trips

Old Business

· Nothing new on the restaurant fund-raiser at this time.

· Jay reported that the pop-up tent has been ordered and he expects to have it delivered this week or next.

· Jay asked about the wine & cheese party in the fall. Al reported that the hall has been reserved and Bill Brown indicated that he will take care of the wine and the cheese purchase.

New Business

· Bill also requested that we regularly provide the microphone to the speakers at our meetings. It is especially difficult to hear in the summer when the AC is running.

· Al Schmidt indicated that he would not be available for the August business meeting. In addition, Jay will be at the shore. Bill Brown agreed to preside over the meeting.

The meeting adjourned at 11:00 AM.

Respectfully submitted,

Bernie Schaming, Secretary

Thursday, June 7, 2018

June, 2018

The board of directors meeting of the Haddonfield 65 Club was held on Thursday June 7, 2018. President Al Schmidt called the meeting to order at 10 AM. Roll was called and 9 members were present.

The secretary read the board meeting minutes from May 3, 2018. The minutes were approved as read.

In Dave Tarditi’s absence, Al Schmidt gave the treasurers report and it was approved for audit.

Membership

One new members were approved this month. Ross Levitsky approved as a regular member.

Speakers

Jay reported that he has speakers lined up through most of August and into September.

Trips

· Bill Brown reported that we lost $116 on the trip to the Hindi Mandir, in Robbinsville NJ. However, since the trip he has received multiple donations from people who greatly enjoyed the trip. Bill also reported that he has 39 people signed up for the Middletown trip and the notice in the local paper just showed up this week. Bill also received an invitation from St. John’s for any Tuesday in July to visit their facilities. This will be discussed at the regular Thursday meeting.

Old Business

· Al Schmidt reported that another parade meeting will be held on June 14^th at 12:45 prior to the regular business meeting. Bernie agreed to have calling lists available for that meeting.

· Al Schmidt reminded the board that the spring cleanup will take place after next week’s business meeting. Henry has been unable to get any definitive response from our neighbor regarding any cleanup help.

· Jay Cokos reported that he has looked into obtaining a 10’ x 10’ tent for use at the flea market and at the Fall Festival. The cost of the tent would be approximately $450 including the club’s name printed on three sides of skirt. A motion was made to “Authorize Jay to define the details and purchase a tent with our name imprinted for use at the flea market and the fall festival”. The motion passed.

· A summer wine & cheese party was discussed and it was concluded that we will drop the idea of a summer event and keep the single wine & cheese in November,

New Business

· Bill Brown raised the idea of converting our non-profit status from a 501C (7) to a 501C (3) corporation. This would provide the benefit of tax-exemption on all the club’s purchases especially the trip luncheons.

The meeting adjourned at 11:00 AM.

Respectfully submitted,

Bernie Schaming, Secretary

Friday, May 4, 2018

May, 2018

The board of directors meeting of the Haddonfield 65 Club was held on Thursday May 3, 2018. President Al Schmidt called the meeting to order at 10 AM. Roll was called and 13 members were present.

The secretary read the board meeting minutes from April 5, 2018. The minutes were approved as read.

Dave Tarditi gave the treasurers report and it was approved for audit.

Membership

Six new members were approved this month. Doug Rauschenberger, Lawrence Mazzu and John Ruggero were approved as regular members and Timothy Barnes, Phillip and William Baumgartner, Jr. were approved as guest members.

Speakers

Jay reported that he has speakers lined up through the middle of August with 2 open dates.

Trips

· Bill Brown reported via email that he has 36 signed up for the trip to the Hindi Mandir, in Robbinsville NJ with only one not paid at this time. Bill also wanted the board to know that he can put together a summer wine & cheese party in a few weeks if the board decides to have one in the summer.

Spring Luncheon

· Bob Parsons reported that he has 115 people signed up for the luncheon next week. This is a significant increase over the past couple years.

Old Business

· Al Schmidt reiterated that the spring cleanup has been moved to June 14^th after the regular business meeting. Henry will again talk to our neighbor to see if she needs any cleanup help.

· Mike Underwood indicated that he would be getting together with Bud Pusatere to discuss the proposed restaurant fundraiser. Mike reported that he would hold a 4^th of July committee meeting on May 17^th to make plans for the parade.

· Jay Cokos will begin looking into obtaining a 10’ x 10’ tent for use at the flea market and at the Fall Festival. It was suggested using our existing banner to attach to the tent but it is too large. Jay will explore having our name printed on the tent. Obviously, the cost will be somewhat higher.

New Business

· Mike Underwood reported that golf is going well with 32 people playing on May 2.

The meeting adjourned at 10:40 AM.

Respectfully submitted,

Bernie Schaming, Secretary

Friday, April 6, 2018

April, 2018

The board of directors meeting of the Haddonfield 65 Club was held on Thursday April 5, 2018. President Al Schmidt called the meeting to order at 10 AM. Roll was called and 13 members were present.

The secretary read the board meeting minutes from March 1, 2018. The minutes were approved as read.

Dave Tarditi gave the treasurers report and it was approved for audit.

Membership

No new members were approved this month.. Saul reported that he has three candidates that he is currently pursuing.

Speakers

Jay reported that he has speakers lined up through the middle of June.

Trips

· Bill Brown reported that we had 50 people for the trip the 911 Museum and that we had a profit of $89. It was noted that we need to obtain telephone numbers when people sign up for trips since we need a way to contact them if they don’t show up on time. Bill has planned the next trip for May 15^th to the Hindi Mandir, in Robbinsville NJ. The schoolbus will leave at 9AM from the Pub. Upon arrival we must remove shoes. The tour will begin with a brief welcome and a short film. We will thn break into smaller groups for the tour. No photos are permitted inside the temple. We will return to the Pub by 1PM where we will ave lunch. The cost for this trip will be $25.

· Bill is also looking into a trip at the end of June to Middletown PA where there willb e a train ride and steamboat trip with dinner at a Victorian restaurant.

Spring Luncheon

· Bob Parsons reported that he will start making calls in the next coup0le weeks for the Ladies Spring Luncheon. Compensation was discussed for the entertainment and it was concluded that we would give a donation of $150 to the entertainer and $50 to he accompaniest.

Old Business

· Al Schmidt reiterated that spring cleanup would be next week. Henry will talk to our neighbor to see if she needs any cleanup help.

· No definite plans have been made for a restaurant outing and fundraiser.

· Changes to this years activity chairmen wre reviewed and approved.

· Jim Dunn reported that he is collecting photos to update the club brochure. He again asked for help obtaining new photos for the update.

New Business

The meeting adjourned at 11:00 AM.

Respectfully submitted,

Bernie Schaming, Secretary