October, 2018
The board of directors meeting of the Haddonfield 65 Club was held
on Thursday October 4, 2018. President Al Schmidt called the meeting to order
at 10 AM. Roll was called and 9 members were present.
The secretary read the board meeting minutes from September 6, 2018.
The minutes were approved as read.
In Dave Tarditi’s absence, President
Schmidt gave the treasurers report and it was approved for audit. There is
strong support on the board for purchasing the additional insurance to
indemnify the officers and directors of the club from lawsuits. It was decided
to wait until we get the cost estimate before proceeding.
Membership
Robert Shapiro was accepted as a
guest member in the club.
Speakers
Jay reported that speakers have been obtained for the remainder of
the year except for Dec 20 and 27th, although he does have a
probable for the 27th.
Trips
· Bill Brown
reported that participation in the Mercer Museum trip is below expectations. He
currently has 29 signed up with 34 needed to break even. He is also obtaining
information on a trip to Doolans in Spring Hill for the second week in
December.
Old Business
· Flea market
proceeds were $763 which is better than anticipated. Those who participated
agreed that it is a fun day.
· Plans for the stag luncheon are set. Bob
Parsons reported that he has 60 people signed up. Henry Leimkuhler has agreed
to handle the 50-50 raffle.
· Bill Brown reported that plans are in
place for the wine and cheese party. A motion was made “to give a stipend of
$100 to Jack Poupard for the music at the party”. In addition, it was proposed having another
group called the Amanda Rose also perform. A motion was made “to have the
Amanda Rose group perform at the wine and cheese party and that a stipend of
$100 be given to them along with permission to have a tip jar”. Both motions
passed. After brief discussion a motion was made “to increase the cost of the
party to $10 each for members and spouses”. This motion also passed.
· Ron Howley indicated that he would have
more information on the Children’s Diabetes Run after hearing from the police. We
may need more marshals this year to also cover the walker’s route.
· A brief discussion was held regarding
participating in the Ronald McDonald House snack pack program. The club would
be responsible for purchasing the items and packing the bags. A motion was made
“to participate in the Ronald McDonald House Snack Pack program”. The motion
passed and Bill Brown volunteered to organize the event. He will pick a date.
It is quite possible that this would become an annual event.
· Al Schmidt reported that he has purchased
an over-the-ear mic for the clubs use at a cost of $100.
· There was further discussion regarding
the club becoming a tax-exempt organization.
The plan would be to create a new organization that is a foundation. The
foundation would purchase items and donate them to the club in order to save
paying sales taxes on all our purchases. There is a $500 initiation fee and a
requirement to file both a state and federal annual report. It was suggested
that we should have an estimate of the amount of money this would save on an
annual basis. Al, David and Bill will take a look at the savings.
· Further discussion was held regarding the
purchase of additional insurance to indemnify officers and directors against
lawsuits. An example was provided of a lawsuit against another local
organization and its officers after a slip and fall accident. A motion was made “to increase our insurance
to indemnify officers and directors against lawsuits”. The motion was tables
until we receive the cost estimate.
New Business
· Bill reported that the fire marshal will be inspecting the
building in the near future.
· Al asked the board to consider candidates for officers and
directors for 2019.
The meeting adjourned at 11:20
AM.
Respectfully submitted,
Bernie Schaming, Secretary
